Charity Event Planning & Management


Charity Event Planning & Management

If you’re looking for help with fundraising event planning, Scope Productions can help you. Our team has worked with many charities and non-profit organisations to plan events to raise much-needed funds and awareness.

We understand charity event planning needs a different approach to organising other events, as it’s vital to minimise costs and generate the maximum donations. We can help you to create an impressive event on a limited budget with our years of experience and exclusive industry-supplier discounts.

It’s important to choose your charity event organiser carefully as these events are not only vital to raise money for your organisation, but also to help make your cause more visible and to present a positive publicity opportunity.

Non-profit event planning takes time and you should start planning well ahead of the scheduled event to ensure everything goes smoothly.

1.Define your goals for the event

If you’re running a fundraiser, you should have a particular figure in mind of money you want to raise. Remember you’ll need to subtract your expenses, so deciding on a budget for the event at this time is a good idea too. If the main purpose of the event is to gain publicity, keep in mind how you can achieve maximum exposure for your cause.

2.Choose a theme or type of event

You’ll be able to plan more effectively if you theme your event. Charity events are usually more successful if they’re fun for those who attend, even if you’re raising money for a serious cause. You might want to think about running a casino night, a gala dinner, or just picking a theme for your event to base the entertainment and styling on. If you’re stuck for ideas, we can help you as we are experienced charity event organisers.

3.Contact partners and sponsors

Contacting external vendors and local businesses can help you to keep costs down by providing food, drink, or other event supplies in exchange for promotion of their business at the event.

4. Draw up a plan

If you haven’t already, this is the time to get a charity event management team involved who can see your ideas through from your vision to reality. At this stage of the process you’ll need to find and book a venue, arrange styling, audio visual, catering, and entertainment, all while staying within your budget.

5. Market and sell your event

One of the most important parts of planning a charity event is making sure that it’s well attended. Advertise the event well in advance on social media, via ambassadors or other businesses, and any other marketing channels available to you. If you’re selling tickets, try to sell as many as possible before the event and avoid selling them on the door.

If all this sounds like a lot of hard work and rather overwhelming, you’d be right. You can take the stress and significant time commitment out of planning and managing a charity event by employing the services of the event planning team at Scope Productions. Get in touch today to find out more about how we can help.


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