How Event Planners Can Help Non-Profit Organisations

When it comes to hosting an event, many people try to cut costs and save money by doing everything themselves. And for non-profit organisations, every penny counts that much more.

But whilst it’s understandable that you may try to save money by managing everything in-house, using a company specialising in event management in Sydney could actually end up making your budget go that much further.

So let’s look at some of the ways an event planning company can help you achieve success on a non-profit budget.

Time-saving

It may sound like a cliche, but there is definitely truth to the saying: ‘time is money’. And when you’re planning a big event, finding a way to do everything in less time is key to achieving great success within your strict budget.

Yes, hiring professionals will cost money up-front, but investing your budget in enlisting a team of people to keep everything on track will save you more time, money and stress than you can imagine. These people plan and host events day in day out. They know exactly what needs to be done and have tried and tested the most economical and cost-effective ways of achieving those things.

Better deals from suppliers

Hiring a company with extensive experience in event management in Sydney will help you get the best results and supplies for your money. Again, these people host events all the time and have built strong working relationships with all the relevant local suppliers. So from catering and decoration to security and entertainment, they can get you better deals to help your budget go further.

Documenting the event

When non-profit organisations host events, they are creating an opportunity to raise awareness, fundraise and help countless people. And after you’ve poured your blood, sweat and tears into making the event a success, you want to get as much out of it as possible. This includes marketing and promoting the event after it has actually happened, which is where event video coverage comes in handy.

Sharing videos and images from the event help build a reputation for the event and will encourage people to attend the next one. It also enables you to keep sharing things on social media to encourage further donations. So a good event management team will help you document the event in order to keep promoting it long after the cocktail dresses have gone to the dry-cleaners.

Troubleshooting on the day

Even with the best planning in the world, something is bound to go wrong on the day. Whether it’s a picky guest demanding a drink that doesn’t exist or a malfunctioning projector, there will always be something.

Having an event management team means that someone will be on hand to sort out these hiccups so that you don’t have to. After all, this is your event. You should be out there networking with guests and spreading the word about your organisation’s good work, not running to the nearest supermarket to get more ice.

You’ll be free to do what you do best

And finally, with all of the logistics, preparations and last minute problem solving taken care of, you can focus on doing your actual job. So whether it’s contacting potential guests, raising awareness about your cause or schmoozing important guests on the night to encourage sizeable donations, you can focus on what you do best and leave the rest to the professionals.

If you’re looking to host a big event, get in touch with our event management team today for a chat.